Faster Valuations, Fewer Queries: Give QS Teams Clean Evidence

Quantity surveyors live and die by evidence. When load records arrive late, are incomplete, or rely on paper dockets that need re-keying, interim valuations slow down and query chains multiply. RICS guidance is clear: interim valuations exist to inform certificates and payment notices, but they depend on timely, reliable records from site. rics.org+1

The fastest way to help QS teams is to remove ambiguity at the source. Electronic proof of delivery (ePOD) captures time, location, destination and supporting media at pickup and drop-off, creating a clean chain of custody for aggregates, planings, spoil and C&D waste. The data posts immediately to a central platform and can feed your CDE, ERP or finance system. PTV Logistics Blog

What “clean evidence” looks like for valuations

• Load type and quantity measured consistently with the contract

• Timestamp and GPS at pickup and at the licensed destination

• Driver/vehicle ID; optional signatures and photos where needed

• Automatic receipts for subcontractors and a single export for QS (CSV/PDF/API)

Vendors and industry analyses report that ePOD reduces paperwork, lowers error rates, and shortens billing cycles because the invoice lines are backed by verifiable movement data rather than reconstructed paper trails. Trakm8aptean.compackagex.io

Why this speeds up valuations and cuts queries

1. Earlier, clearer submissions
   Digital records arrive as the work happens, so valuations don’t wait for paper or manual reconciliation. QS teams can self-verify quantities and destinations without a round of phone calls. PTV Logistics Blog

2. Fewer preventable disputes
   Time/GPS evidence and licensed-site confirmation reduce the grey areas that trigger debit notes and re-measurement debates. Providers highlight faster issue resolution and simpler invoicing when ePOD is in place. Trakm8

3. Better fit with modern payment rails
   Public buyers in Ireland have standardised on PEPPOL e-invoicing to reduce processing delays and costs; clean, structured site data maps neatly into those processes. European Commissiongov.ieOpenPeppol

4. Future-proofing for waste and circular-economy reporting
   Mandatory digital waste tracking in the UK is slated for April 2026, and the policy intent is to replace outdated paper systems with digital chains of custody. Aligning your records now reduces future compliance friction. GOV.UK+1clydeco.com